flooptimize
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For sports & venue hospitality

Built for match and conference days with on-call staff and freelancers

For every day, chasing availability through forms or files, briefing staff per zone or sales point, then heavy admin to process and pay all worked hours. Flooptimize brings it together in one clear flow: from event to payout.

Plan days and zones
Create an event and set the days. Then attach the right zones (stand, gate, hospitality, bar, etc.) and specify how much staff you need per zone.
Smart scheduling
On-call staff and freelancers submit availability in the portal based on scheduled events; Flooptimize suggests the best match per shift so you confirm with one click.
Everything clear in the employee portal
Who, what, where, and when. Zone, times, and instructions. Workers find everything automatically in the employee portal, where they can also confirm their hours with one click after the shift.
Payouts done in a flash
Approval runs automatically within thresholds you set. Export worked hours to your payroll provider with one click. For freelancers you can create a credit invoice from approved hours (Dutch-ops flow — check what is allowed where you work) or share amounts and specs so they invoice correctly.
Zones, roles, and templates
Set up recurring home games or conferences, zones, roles, and templates so each peak day starts closer to ready — without redrawing everything from scratch.
Your whole schedule at a glance
See per event and per day who is where, what is still open, and what is already confirmed. Your whole schedule at a glance.
FAQ

Questions from venue operators

Per event you set up:

  • the days
  • the zones
  • how many people you need

Flooptimize then creates the shifts based on your shift rules. You confirm or adjust, without typing every shift by hand.

Related reading

More for venue hospitality

GuideJul 2026
Why spreadsheet staffing breaks down for flexible event crews
Spreadsheets are a logical place to start for tracking and running operations, but as the business grows, overview shrinks and admin load rises.

Pricing

The right price for your size

From€49per month

+€1.49per scheduled shift

You pay for what actually runs.

Always included

  • Unlimited employees and events
  • Employee portal for your team
  • Free trial month & cancel anytime
  • Onboarding and personal support
  • Hours export to payroll

Calculate your average monthly price

100

Count per truck, bar or stand. 2 trucks at a 3-day festival = 6 event days.

Shifts per event day
2

On average, per truck, bar or stand.

€94

average per month

= 200 shifts per year · base €69 + shifts €25

Price breakdown
Base (at 200 shifts per year)€69
Shifts (avg. 17 per month × €1.49)€25

You only pay in arrears for the shifts you actually run.

Start your free trial month now, then cancel anytime.

Book a demo

See how it works for your business, in 20 minutes

No strings attached. We show you how it works and answer your questions.

  • 20 minutes, online
  • Tailored to how your business works
  • Room for all your questions, no obligations
Hielke from Flooptimize

You'll talk to Hielke

Founder of Flooptimize

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Sports & venue hospitality | Flooptimize